Position Description and Announcement
UACC Treasurer
(October 31, 2014)
Position Description and Announcement
The United American Catholic Church (UACC) announces the national search for the position of Treasurer. This announcement provides a description of the role and responsibilities well as the core competencies required for the successful candidate. This is a non-paid position open to ordained or lay candidates.
The UACC Executive Committee is conducting this search.
To Apply for this Position
Interested applicants are invited to email a resume and cover letter identifying their suitability for this position to:
UACC Finance Committee
UACC Treasurer Search
c/o Rev. Bill Freeman
[email protected]
Position open until filled.
The Treasurer as a Steward
The ministry of the church’s Treasurer is one of Stewardship—that is, managing, safeguarding, and maintaining the financial resources entrusted to the United American Catholic Church (UACC)for the fulfillment of its mission and vision.
Although the Finance Committee, theExecutive Committee of the Board of Directors and others in the church all share responsibility for financial operations as stewards of church assets, it is the Treasurer who has the specific responsibility for day-to-day management of the church’s financial resources by:
1) ensuring that sound fiscal practices and procedures are followed and are in compliance with the church’s Financial Operating Procedures (FOP)and requirement of a U.S. tax-exempt organization;
2) providing accurate, up-to-date financial information on the church’s financial position to the UACC Board, clergy, and members for review and informed decision-making purposes.
The Treasurer is anexofficiomember of the Executive Committee of the UACC Board of Directors. The Treasurer is accountable to the UACC Finance Committee and the Board of Directors and acts on the authority granted to the position by church bylaws.
The UACC Bylaws as provided to the Internal Revenue Service on 9/1/13 for our tax-exempt status is the controlling authority for the responsibilities of the Treasurer as follows:
The Treasurer shall be responsible for the custody and control of all funds and securities of the UACC and the maintenance of complete records of its income and expenses. It is the standard operating policy of the UACC that all checks require two signatures. The Presiding Bishop is authorized to sign checks for under $500 with his sole signature if these line items have been budgeted. For all checks in excess of $500, two signatures of approved members of the Board are required. All checks in excess of $500 require two signatures to consist of any combination of the Treasurer, the Chancellor and the Presiding Bishop. All monies must be deposited in the banks or institutions designated by the Board of Directors. The Treasurer is responsible for preparing (1) the Annual Budget for the operations and maintenance of the UACC; (2) a quarterly Financial Statement for presentation to the Board of Directors; and (3) a complete Annual Report for the UACC. The Treasurer is also an ex officio member of the Board Finance Committee. (Article VI, Section 5)
UACC Finance Committee
The UACC Finance Committee is charged with the oversight and management of the Church’s financial resources. The UACC Bylaws as provided to the Internal Revenue Service on 9/1/13 for our tax-exempt status is the controlling authority for the responsibilities of the Finance Committee as follows:
The Finance Committee shall include the Treasurer, and a minimum of one other member of the Board and one non-Board member of the corporation, as selected by a majority vote of the Board of Directors. The President Bishop and the Chancellor of the UACC shall serve as ex officio members of the Finance Committee. The members of the Finance Committee shall be outstanding in integrity and skilled in financial management affairs. The members are appointed for three years, but when this period has expired, they may be reappointed for a further term of three years. Persons related to the Presiding Bishop, all ancillary bishops, the Chancellor, the Board President and the Board Treasurer, up to the fourth degree of consanguinity or affinity are excluded from eligibility for the Finance Committee. The duties of the Finance Committee include:
a. Assisting the Treasurer in carrying out his/her responsibilities as set forth in Article VI, section 5, including the preparation of the Annual UACC Budget;
b. Advising the Board of Directors on matters relating to the budget, financial statements, investment policy, insurance coverage, salary and wage policy, and any other items requested by the Board of Directors;
c. Acting as an independent body in ascertaining that the provisions of the Board of Directors’ directions relating to the process by which financial concerns are being carried out, and in safeguarding the proprietary interests of UACC with regard to all its assets.(Article VIII, Section 4)
The Treasurer is accountable to the Finance Committee. The Committee functions as his/her supervisor.
Core Competencies of a Treasurer
One does not have to be an accountant or bookkeeper to be a good church treasurer. However, there are several qualities and credentials necessary to be successful in the position.
- Masters in Business Administration and/or CPA certification.
- At least five years verified work experience in financial management. In lieu of an MBA or a CPA, ten years of verified and related work experience.
- Honesty and trustworthiness. The UACC must have complete confidence in the one who manages the gifts to God’s church.
- Well-organized. The Treasurer is responsible for ensuring that many tasks are completed, both accurately and in a timely manner; organization and attention to detail are critical.
- Willingness to learn and seek guidance. Those coming to the Treasurer’s position without formal accounting or bookkeeping training must become familiar with basic accounting principles, and the nuances of fund or church accounting, as well as the financial operating procedures.
- Commitment. The Treasurer’s job is time-consuming. This may require up to eight hours per week.
- Ability to work well with others. A significant part of the Treasurer’s responsibilities involves interacting with the UACC Finance Committee and, at times, with the Executive Committee. The Treasurer should be able to confidently convey information and work collaboratively with the committee(s).
Specific roles and responsibilities
The Treasurer serves as the Chief Financial Officer of the church. The roles andresponsibilities include but are not limited to:
- Working in close collaboration with the UACC Finance Committee.
- Maintaining accurate records of church finances.
- Invoicing and management of all payables.
- Banking relationship, including deposits.
- Overseeingthe receipt and recording of all income.
- Overseeing the Disbursementand recording of all Expenditures.
- Managing all accounts receivables, including the invoicing for all payments due to the UACC.
- Preparing monthly financial reports for the Board of Directors and quarterly financial reports to the UACC membership.
- In collaboration with the UACC Finance Committee, developing and preparing the annualBudget for the UACC.
- Overseeinginternal controls to protect the assets of the church.
- Filing required annual IRS Form 990.
- Assuring that the UACC conducts itself in accordance with the responsibilities and obligations of a federal tax-exempt organization.
Weekly/Bi-weekly
1) Ensures that deposits,invoices, payment requests and payments are processed in accordance with the church’s FOP.
2) Generates weekly invoices for all outstanding receivables.
3) Ensures that deposits are made or properly secured in accordance with FOP.
Monthly
1) Ensures that bank statements are reconciled.
2) Produces Budget-to-Actual financial reports for distribution to Finance and Executive Committees.
3) Ensures that an up-to-date analysis of the current financial position of the church is available for review including bank account balances, fundbalances, and detailed budget-to-actual income/expense analysis of the Operating Fund.
Quarterly
1) Producesquarterly Budget-to-Actual financial report for distribution to the UACC membership.
Annually
1) In conjunction with the Finance Committee, develops proposed new fiscal year operating fund budget for submission to the Executive Committee and approval by the membership at the annual synod.
2) Presents treasurer’s report at annual synod.
3) Ensures that annualgiving statements are provided to all donors in accordance with the church’s FOP.
4) Ensures that bank signature cards are updated to be in alignment with current Board membership.
5) Arranges for audit or reviewof church financial records and practices.
6) Prepares and submits annual IRS Form 990.
Regularly
1) Coordinates monthly communication among and between members of the Finance Committee.
2) Maintains responsibility to coordinate all UACC budgets.
3) Conducts official business with the church’s financial institution(s).
4) Maintains a positive working relationship with the bookkeeper, if applicable.
Provides the Executive Committee and the UACC with periodic status reports on the operating fund’s status. Makes recommendations regarding options for addressing potential budget shortfalls and recommendations for addressing unexpected expenses.